Company Registrations Online Ltd (CRO) is committed to protecting the privacy and security of your personal data. This Privacy Notice
describes how we collect, use and look after your personal data when you visit our website (regardless of where you visit it from), including when you
purchase a product or services or sign up to our newsletter. It also tells you about your rights and how the law protects you.
1. Important information
Our website is not intended for children and we do not knowingly collect data relating to children other than in direct relation to the services we offer
where for example a child may be a registered shareholder of a company that we are asked to incorporate.
CRO is either the controller or processor and responsible for your personal data (we, us or our).
To assist you further in understanding this Privacy Notice, we have set out in Part 5 of Schedule 1 a glossary of terms used, examples of types of
personal data we collect, how we use it, the lawful basis for processing such data and further details of your rights.
We have appointed a data protection manager (DPM). If you have any questions about this Privacy Notice, including any requests to
exercise your legal rights, please contact our DPM in writing, either:
by email to: firstname.lastname@example.org
by post to: CRO, Carpenter Court, Maple Rd, Bramhall, Cheshire SK7 2DH
You have the right to make a complaint at any time to the ICO (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns
before you approach the ICO so please contact us in the first instance.
Your duty to inform us of changes
It is important that the data we hold about you is accurate and current, therefore please keep us informed of any changes to your personal data.
Our website may include links to third-party websites, plug-ins and applications. By clicking on these links or enabling connections you may be allowing
third parties to collect or share your personal data. We have no control these third-party websites, plug in or applications and are not responsible for
their privacy notices, therefore you should also read their privacy notices to understand what personal data they collect about you and how they use it.
2. The data we collect about you
We may collect, use, store and transfer the types of personal data about you listed in Part 1 of Schedule 1.
We also collect, use and share aggregated data. However, if we combine aggregated data with your personal data so that it can directly or indirectly
identify you, we treat this as your personal data.
If you choose to pay online, your debit/credit card information is collected directly by Global Payments and is neither accessed by us nor stored on our
We do not collect any special categories of personal data or any information about criminal convictions and offences.
Failure to provide personal data
If we are required by law, or under the terms of a contract we have with you, to collect your personal data and you fail to provide it, we may not be
able to enter into perform the contract with you and, we may have to cancel a product or service. We will notify you of this at the relevant time.
3. How personal data is collected
We collect personal data in the following ways:
||you may provide personal data when you complete online forms, request products/services, subscribe to our services, create a user
account, join our mailing list, or otherwise correspond with us (by post, phone or email)
||we automatically collect personal data (technical and usage) when you browse or interact with our website, by using cookies, server
logs and other similar technologies. We may also receive technical data about you if you visit other websites which use our cookies. Please see our cookie
notice (Paragraph 5) for further details.
|publicly available sources
||we may collect personal data from publicly availably sources such as Companies House and the Electoral Register and credit reference
agencies, based inside the EU, and potentially other public sources based outside the EU in order to fulfil our contract with the user.
||we may receive personal data from: (a) analytics providers based outside the EU(such as Google); (b) and (c) search information
providers[such as Companies House based inside OR outside the EU; (d) our suppliers such as payment providers, delivery services, website support and
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data:
- to perform the contract, we are to enter into or have entered into with you;
- to comply with a legal obligation; and
- where it is necessary to carry out our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those
Part 2 of Schedule 1 sets out the lawful basis we will rely on to process your personal data.
We do generally only rely on consent as a legal basis for processing your personal data to send email and SMS marketing communications and you have the
right to withdraw your consent at any time by contacting us. Please note that we may process your personal data for more than one lawful ground depending
on the specific purpose for which we are using your information.
We may analyse your personal data to form a view on what products and or services we think may be of interest to you. You will only receive marketing
communications from us, if you have requested information from us or purchased services from us, and you have not subsequently opted out or withdrawn your
consent or if we have another basis to send you the marketing communications.
We will not share your personal data with third parties for their marketing purposes.
How to opt out
You can opt out of email marketing by clicking the unsubscribe button within the particular marketing email. You can also withdraw your consent to
marketing at any time by contacting our DPM.
Even if you opt out of receiving marketing, we may still use your personal data for other purposes provided we have a lawful basis to do so.
Change of purpose
We will only use your personal data for the purpose that we originally collected it for, unless we reasonably consider that we need to use it for another
reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to use your
personal data in this manner.
We may process your personal data (without your knowledge or consent) where this is required or permitted by law.
A cookie is a piece of information that is stored on your computer's hard drive by your web browser. During the order process you will be given the
option of using a cookie to remember your login and password. This feature is for your own convenience and entirely optional. Most browsers accept cookies
automatically, but usually you can alter the settings of your browser to prevent automatic acceptance. If you choose not to receive cookies, you may still
including where available your IP operating system and browser type for system administration and to report aggregate information in accordance with the
Some of the cookies we use are essential for our site to operate, and, unless you have adjusted your browser setting will be automatically issued as soon
as you visit our site.
|These are optional "opt-in" cookies that allow you to store your login details in your browser for your convinience.
||Please note that this information is not encrypted and could easily be accessed by anyone with physical access to your computer.
|Essential site cookie
||This cookie is essential for the online forms such as those used throughout the ordering process. This cookie is deleted when you
close your browser.
||Visit the Microsoft website
|These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help
us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where vistors have come to the site
from and the pages they visited.
||Click here for an
overview of privacy at Google
6. Disclosure of your personal data
We may have to share your personal data with third parties further details of which are set out in Part 4 of Schedule 1. We require all third parties to
respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your
personal data for their own purposes. They can only process your personal data for specified purposes and in accordance with our instructions.
7. International transfers
Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer
of data outside the EEA.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
8. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way,
altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to
know and they can only process your personal data on our instructions and will be subject to a duty of confidentiality.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are
legally required to do so.
9. Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any
legal, accounting, or reporting requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us. However,
we are legally required to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they
cease being customers, for tax purposes.
We may also anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes. We can use anonymised
information indefinitely without further notice to you.
10. Your legal rights
You have certain rights in certain circumstances under data protection law. These are set out in full in Part 3 of Schedule 1. If you wish to exercise
any of your rights, please contact our DPM.
You will not have to pay a fee to exercise any of your rights. However, if your request is clearly unfounded, repetitive or excessive, we may charge a
reasonable fee for this information or refuse to comply with your request.
We may request specific information from you to help us confirm your identity when you contact us and ensure. This is a security measure to ensure that
personal data is not disclosed to any person who does not have the right to receive it.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or
you have made a number of requests. In this case, we will notify you and keep you updated.
Part 1: Types of personal data
||billing address, delivery address, email address and telephone number
||bank account and payment card details
||first name, maiden name, last name, username or similar identifier, title, date of birth and home address
|marketing and communication data
||your preferences in receiving marketing from us and your communication preferences
||your username and password, purchase or orders made by you, preferences, feedback and survey responsess
||internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and
versions, operating system and platform and other technology on the devices you use to access our website
||details about payments to and from you and other details of products and services you have purchased from us
Part 2: Lawful basis for processing and processing activities
The lawful basis upon which we may rely on to process your personal data are:
||you have given your express consent for us to process your personal data for a specific purpose
||the processing is necessary for us to perform our contractual obligations with you under our contract, or because you have asked us
to take specific steps before entering into a contract with you
||the processing is necessary for us to comply with legal or regulatory obligation.
||the processing is necessary for our or a third party’s legitimate interest e.g. in order for us to provide the best service to you
via our website. Before we process your personal data on this basis we make sure we consider and balance any potential impact on you, and we will not use
your personal data on this basis where such impact outweighs our interest
Set out below are specific details of the processing activities we undertake with your personal data and the lawful basis for doing this.
||Type of data
||Lawful basis for processing
|to register you as a new customer
||identity & contact
||to perform our contract with you
|to process and deliver your order, manage payments, fees and charges and debt recovery
||identity, contact, financial, transaction and marketing & communications
||(i) to perform our contract with you;
(ii) as necessary for our legitimate interest in recovering debts due to us.
|to manage our relationship with you, notifying you about changes to our Terms or Privacy Notice and ask you to leave a review or take
||identity, contact, profile & marketing & communications
||(i) to perform our contract with you
(ii) as necessary to comply with a legal obligation(iii) as necessary for our legitimate
interests in keeping our records updated and analysing how customers use our products/services.
|to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance,
support, reporting and hosting of data)
||identity, contact & technical
||(i) as necessary for our legitimate interests in running our business, provision of administration and IT services, network security,
to prevent fraud and in the context of a business reorganisation or group restructuring exercise
(ii) as necessary to comply with any legal
|to deliver relevant website content/advertisements to you and measure or understand the effectiveness of our advertising
||identity, contact, profile, usage, marketing & communications & technical
||as necessary for our legitimate interests in studying how customers use our products/services, to develop them, to grow our business
and to inform our marketing strategy
|to use data analytics to improve our website, products/services, marketing, customer relationships and experiences
||technical & usage
||as necessary for our legitimate interests to define types of customers for our products and services, to keep our website updated and
relevant, to develop our business and to inform our marketing strategy
|to make suggestions and recommendations to you about goods or services that may be of interest to you, including promotional
||identity, contact, technical, usage & profile
||as necessary for our legitimate interests to develop our products/services and grow our business
Part 3: Your legal rights
You have the following legal rights in relation to your personal data:
|access your data
||you can ask for access to and a copy of your personal data and can check we are lawfully processing it
||you can ask us to correct any incomplete or inaccurate personal data we hold about you
||you can ask us to delete or remove your personal data where:
(a) there is no good reason for us continuing to process it;
(b) you have successfully exercised your right to object (see below);
(c) we may have processed your information unlawfully; or
(d) we are required to erase your personal data to comply with local law.
We may not always be able to comply with your request for specific legal reasons, which will be notified to you at the time of your request
||you can object to the processing of your personal data where:
(a) where we are relying on our legitimate interest (or those of a third party) as the basis for processing your personal data, if you feel it impacts on
your fundamental rights and freedoms;
(b) where we are processing your personal data for direct marketing purposes.
In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms and in such
circumstances, we can continue to process your persona data for such purposes
||you can ask us to us to suspend or restrict the processing of your personal data, if:
(a) you want us to establish the accuracy of your personal data;
(b) our use of your personal data is unlawful, but you do not want us to erase it;
(c) you need us to hold your personal data (where we no longer require it) as you need it to establish, exercise or defend legal claims; or
(d) you have objected to our use of your personal data, but we need to verify whether we have overriding legitimate grounds to use it
|request a transfer
||you can request a transfer of your personal data which is held in an automated manner and which you provided your consent for us to
process such personal data or which we need to process to perform our contact with you, to you or a third party. We will provide your personal data in a
structured, commonly used, machine-readable format
|withdraw your consent
||you can withdraw your consent at any time (where we are relying on consent to process your personal data). This does not affect the
lawfulness of any processing carried out before you withdraw your consent
Part 4: Third Parties
||acting as processors or controllers based in the EEA but also around the world who provide services and IT and system administration
||acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide
consultancy, banking, legal, insurance and accounting services
|HM Revenue & Customs, regulators and other authorities
||acting as processors or joint controllers based in the EEA who require reporting of processing activities in certain
||third parties whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to
acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out
in this Privacy Notice
Part 5: Glossary
||information such as statistical or demographic data which may be derived from personal data but which cannot by itself identify a
||a body that determines the purposes and means of processing personal data
||an individual living person identified by personal data (which will generally be you)
||information identifying a data subject from that data alone or with other data we may hold but it does not include anonymised or
||a body that is responsible for processing personal data on behalf of a controller
|special categories of personal data
||information about race, ethnicity political opinions, religious or philosophical beliefs, trade union membership, health, genetic,
biometric data, sex life, sexual orientation.
||Information Commissioner’s Office, the UK’s supervisory authority for data protection issues
Revision 3.0 - 25/5/2018